Three-Way Match Verification Template
Verify that purchase order, receipt, and invoice match before approving payment (quantity, price, quality).
How to use this template
Pull matching documents
Gather the PO, receipt record, and invoice for the transaction being matched.
Verify quantities match
Confirm that ordered quantity matches received quantity and invoiced quantity.
Verify prices match
Confirm that PO unit price matches the invoiced unit price within acceptable variance.
Verify receipt
Confirm that goods were actually received and accepted per the receipt documentation.
Flag exceptions
Identify and document any exceptions for follow-up with procurement or vendor.
Why use this template
- Prevents overpayment and erroneous invoice amounts
- Ensures only received goods are paid
- Catches pricing errors before payment is made
- Strengthens controls over purchase-to-pay process
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