Invoice Processing Checklist Template
Standardize the invoice processing workflow to ensure all invoices are received, coded, and recorded consistently.
How to use this template
Receive and scan invoice
Ensure all invoices are received in the AP inbox and scanned into the document management system.
Match to PO and receipt
Verify that the invoice matches a valid purchase order and that goods/services have been received.
Verify invoice details
Confirm vendor name, amount, account codes, and invoice terms are correct and reasonable.
Code to GL accounts
Assign the invoice to appropriate expense or asset accounts based on the nature of goods/services.
Record in AP system
Enter the invoice into the AP system with due date and processing status for payment tracking.
Why use this template
- Standardizes invoice processing and reduces processing time
- Prevents duplicate invoice payments and posting errors
- Ensures all invoices are properly coded to GL accounts
- Enables efficient AP aging and payment planning
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