Accounts Payable Checklist Template
A comprehensive accounts payable checklist covering invoice processing, vendor reconciliation, payment approvals, and period-end close tasks. Helps AP teams ensure no steps are missed and provides clear accountability with owner and status columns.
How to use this template
Assign owners and due dates
Populate the Owner and Due Date columns for each task before the period begins so accountability is clear from day one.
Process all invoices received
Work through all open invoices, coding each to the correct GL account, cost center, and period. Mark each invoice task Complete when done.
Reconcile vendor statements
Compare vendor statements to your AP subledger for key suppliers. Investigate and resolve any discrepancies.
Run the payment cycle
Process approved payments per your payment calendar. Confirm ACH and check runs are authorized and documented.
Complete AP close tasks
Accrue for invoices received but not yet processed, reconcile the AP subledger to the GL, and obtain sign-off before locking the period.
Why use this template
- Prevents missed invoices and late payments that trigger vendor disputes
- Status dropdown gives managers real-time visibility into AP close progress
- Accrual step ensures expenses are recognized in the correct period
- Serves as audit evidence that AP processes were followed consistently
Related templates
AP Aging Report
Formal aging report of all outstanding accounts payable. Shows vendor balances and payment status for management and audit review.
Accounts PayableVendor Statement Reconciliation
Reconcile vendor monthly statements to your AP records. Resolve discrepancies and identify missing or incorrectly recorded invoices.
Accounts PayableInvoice Processing Checklist
Standardize the invoice processing workflow to ensure all invoices are received, coded, and recorded consistently.
Ready to streamline your close?
Vergo turns templates into automated workflows with real-time collaboration, integrations, and AI built in.