Manual Adjustment Log Template
Log and track all manual GL adjustments made during the close period. Maintain history of what was adjusted and why.
How to use this template
Set up adjustment tracker
Create spreadsheet with columns: Adjustment #, Date, Description, GL Accounts, Debit, Credit, Preparer, Approver, Post Status.
Log each adjustment
As adjustments are prepared, immediately log them. Include clear description of business purpose (e.g., 'Reverse prior month accrual for utilities').
Get approval before posting
Require manager sign-off on every adjustment before it posts to GL. Document approver name and date of approval.
Verify posting to GL
After GL posting, confirm adjustment appears in GL with correct amounts and accounts. Mark as 'Posted' in tracker.
Prepare audit summary
At period end, prepare summary of all adjustments for external auditors. Tie each adjustment to supporting documentation.
Why use this template
- Prevents unauthorized adjustments from posting to GL
- Creates complete record of all manual adjustments for audit
- Enables quick investigation of any GL variances
- Supports management controls over financial reporting
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