General Journal Template
A general journal template for recording all types of journal entries in chronological order. Includes columns for date, journal entry number, account, description, debit, and credit with running debit/credit totals to verify entries balance.
How to use this template
Set up the journal period
Enter the accounting period at the top of the journal. All entries in the journal should fall within this period.
Number each journal entry
Assign a sequential journal entry number to each entry. This makes referencing and tracing entries to the GL easier.
Enter debit and credit lines
For each entry, record the account name, description, and either the debit or credit amount. Each entry must balance.
Verify entry balances
Confirm each journal entry's debits equal its credits before posting. The template highlights unbalanced entries automatically.
Post entries to the general ledger
After review and approval, post all balanced entries to the GL. Mark each entry as posted and retain the journal as a workpaper.
Why use this template
- Sequential entry numbering creates a clear audit trail for all postings
- Debit/credit balance check prevents unbalanced entries from being posted
- Chronological format matches how GL reports are organized for easy cross-reference
- Serves as the primary source document for all period-end journal entries
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