Accounts Payable Month-End Close Checklist Template
A month-end close checklist for the accounts payable function. Covers invoice cutoff, accruals for uninvoiced receipts, vendor statement reconciliation, AP subledger reconciliation, and period-end sign-off.
How to use this template
Enforce invoice cutoff
Confirm that all invoices received on or before the last day of the month are entered and coded to the correct period.
Accrue for uninvoiced receipts
Review the open PO report for goods received but not yet invoiced. Post accrual entries to record the liability in the correct period.
Reconcile key vendor statements
Compare statements from high-volume vendors to your AP subledger. Investigate and resolve any discrepancies.
Reconcile AP subledger to GL
Confirm the total of the AP subledger matches the accounts payable GL control account. Resolve differences before period lock.
Obtain sign-off and lock the period
Route the completed AP close checklist to the controller for review and approval. Lock the period in your ERP after sign-off.
Why use this template
- Accrual step ensures liabilities are recognized in the correct accounting period
- Vendor reconciliation catches billing disputes before they age
- Subledger-to-GL reconciliation is a key internal control for AP accuracy
- Documented sign-off satisfies audit requirements for period-end close
Related templates
Accounts Receivable Month-End Close Checklist
A month-end close checklist focused specifically on the accounts receivable cycle. Covers invoicing cutoff, cash receipts cutoff, collections aging, allowance review, subledger reconciliation, and AR sign-off.
Close ManagementMonthly Accounting Checklist
A complete monthly accounting checklist covering all key close activities from journal entries and reconciliations to financial reporting and sign-off. Suitable for small accounting teams managing the full month-end process.
Close ManagementFinancial Close Checklist
A structured financial close checklist for accounting teams to manage the period-end close process. Covers journal entries, account reconciliations, financial statement preparation, variance analysis, and management reporting sign-off.
Ready to streamline your close?
Vergo turns templates into automated workflows with real-time collaboration, integrations, and AI built in.